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Writing academically

Key features of academic writing and appropriate referencing. This Hotseat closes on 15/12/11

Hotseats11-12

Gillian Lazar

Hello, my name is Gillian Lazar and I work for the Academic Writing and Language (AWL) team in the Learner Development Unit. For more information about this, please go to:

http://unihub.mdx.ac.uk/study/ldu

 

This Hotseat 

From the 1st Thursday, we will be discussing some of the key aspects of academic style as well as how to reference appropriately in your written assignments. To get the ball rolling, please look at Texts A and B in the task below. 


A Task from the Learner Development Unit

Writing academically: Key features of academic writing and referencing appropriately.

Compare Text A and Text B. What differences do you notice between them? Why is Text B more ‘academic’ than Text A?

click here if you prefer to have the tasks in Microsoft word format 

Text A.

Pupils get really lacking in confidence and feel really horrible about themselves. This is definitely a problem if the teacher thinks they aren’t speaking properly and they say really informal stuff. So then ethnic minorities find that the way you speak holds up your achievement. If you don’t speak this proper English, it’s because you don’t come across it much because at home you are chatting in another language. Also, schools are really stressed now about league tables so if they think that pupils not speaking English makes problems for them in the league tables , then maybe they don’t want them in the school. So, I think this is really bad and the school system should do something about it.


Text B

Language has also been considered as an important factor in the underachievement of some ethnic minorities. Success at school often requires being able to speak and communicate in what is seen as ‘correct’ or Standard English. In many ethnic minority households, English is spoken as a second language. Thus, students from these households might be disadvantaged as they encounter Standard English less frequently. This linguistic disparity between the home language and the Standard English of the classroom can generate some difficulties between the student and the teachers. For example, Bernstein (cited in Bartlett, Burton and Peim, 2001) emphasizes that some teachers might label pupils who do not always use Standard English as dull or stupid. This affects the students, leading to withdrawal and loss of self esteem, especially when answering questions from the teacher. In addition, some concerns about league tables mean that there have been times when ‘…pupils from non-English speaking backgrounds were increasingly seen as a threat to a school’s public performance profile’ (Harris, Leung and Rampton 2002:37). In some cases, this may mean that prejudice against students who do not speak standard English increases in schools.

 

References

Bartlett, S., Burton, D. and Peim, N. (2001) Introduction to Education Studies. London: PCM.

Harris, R., C. Leung and B .Rampton  ‘Globalization, Diaspora and Language Education in England’ in  Block, D. and Cameron, D. (2002)  Globalization and Language Teaching. London: Routledge.


click here if you prefer to have the tasks in Microsoft word format 

 

Please post up any thoughts or comments as to what features of Text B make it more 'academic' than Text A.

Of course, during the hotseat you will also have an opportunity to pose any other questions you may have about your academic writing or language. I look forward to meeting you soon!

 

post Post Your Comments Below


Document Actions

Hello and welcome!

Posted by Gillian Lazar at Dec 01, 2011 10:20 AM
Hello everybody,

Welcome to the hotseat on academic writing - I'm looking forward to our discussion.

As indicated above, please take a moment or two to read the texts above in order to identify what you think are key features of academic writing. Do post up your thoughts as this will help to get our discussion going.

The hotseat will be open for two weeks and I will be popping in regularly to comment, so do make use of this opportunity to explore any issues related to academic writing. All comments and questions are welcome!

Best wishes from a slightly grey day in London,
Gillian

Text B

Posted by Helena Ferris at Dec 03, 2011 07:51 PM
Below are my thoughts on the 2 texts.
Text B is clearly set out and develops the argument logically
Text B is semantically richer using a more formal vocabulary.
Text B cites opinions and gives references rather just stating the writers own opinion.
Text A rather embodies the problem being discussed.
From Sunny Hertfordshire

Text B

Posted by Gillian Lazar at Dec 05, 2011 07:41 PM
Dear Helena,

Many thanks for your comments and for getting the ball rolling! Thank you for clearly identifying some key features of academic writing, such as:

- more formal vocabulary
- backing up a claim/opinion by using references from 'experts' or research, rather than just giving only your own opinion
- logical organisation and structure

I guess my next questions would be:

1. Are there any other typical features of academic style that have not yet been mentioned? (hint - this might have to do with the strength of claims/opinions!)

2. What kinds of words can be used to help structure an academic argument more clearly? Which of these words are found in Text B?

Do let's hear from as many of you as possible!

Please also feel free to post up any other questions or comments you may have about academic writing.

Cheers,
Gillian

Hello and welcome!

Posted by Anthony Skip Basiel at Dec 10, 2011 11:55 AM
Hello everyone
Well this is a very good discussion.
Some good points made about writing in first or third person.
My suggestion is that while you look at the various texts for your literature review for content you also keep style in mind. In this way you will be sure to stay with the conventions of your sector.
Hope this helps.
yours
Dr Anthony 'Skip' Basiel

Hello and welcome!

Posted by Gillian Lazar at Dec 12, 2011 05:56 PM
Hi Skip,

Thanks for this.

I would urge you all to follow Skip's advice. The best way to hone your own style is to pay attention to the style used by other writers. So, when you are reading for the literature review, do watch out for the stylistic conventions we have been discussing in this hotseat. How many writers use them? If they do, what effect does it have? If they don't, what is the result?

Yours
Gillian

Text A and Text B

Posted by Marina Theodosiou at Dec 06, 2011 11:15 PM
Hi everybody,

Here are my thoughts about the texts,

Text B has a much richer vocabulary which helps to construct the argument as opposed to stating an opinion then describing it as Text A does. Text B is organised in the way it explains the opinion. . . X happens, thus Y happens, this affects Z.

The opinions that Text B discusses are strengthened by the references indicating research has been carried out and that the claims are not those of the writer of Text B and the writer alone.

Text A&B-Comparison

Posted by Qaisra Nazeer Dhillon at Dec 07, 2011 03:12 PM
Text A seems to be a rush job with weak vocabulary and poor grammar. The sentence structure is weak too and the whole body of the text fails to convey the message the writer is trying to get across to his/her reader.

In comparison to that, Text B provides an epilogue to the points discussed and opinion expressed, by the writer, in the later part of the paragraph. It certainly reads as a professional piece of work without using superfluous and daunting vocabulary. The writer has also strengthened his view point by using reference to the other texts available on the same subject. The use of appropriate punctuation and connectors makes it academically more appropriate and acceptable.

Qaisra

Text A&B-Comparison

Posted by Flavia Rizzo at Dec 07, 2011 09:27 PM
Text A is very much writing as if they are speaking, the dialogue has nothing to support it, so is merely expressing an opinion. Like Marina mentioned - in Text B an opinion is supported with a quote proving a much richer quality of work as research has been done to investigate the subject and upholding a more realistic and viable opinion

Flavia

Text A&B-Comparison

Posted by Ofori-Kyerah at Dec 07, 2011 10:41 PM
I think that text B is accademic because the writer was able to support his thoughts with findings from researchers.

Text A&B-Comparison

Posted by Gillian Lazar at Dec 08, 2011 11:09 AM
Hi everybody,

Thank you all for your excellent contributions to this discussion!

All of you have mentioned that in Text B the writer has supported his/her point of view or claims with references from other researchers or writers. This is an important feature of academic discourse. In academic writing, the aim is to present an argument and to back it up with as much evidence as possible. The evidence can take many different forms - from statistics to case studies to government documents. At times, for example in a reflective assignment, evidence might also be based on your own experience. You may wish to describe a personal experience from your own context which supports a particular point of view. But you always need to ensure that this 'evidence' does not just become a highly personal, diary-like anecdote, because then it would be closer to Text A than Text B. Text A is not only highly personal, but as Flavia points out, is looks more like spoken language than written language.

Qaisra has made the interesting point that Text B makes use of appropriate punctuation and connectors. By 'connectors' we mean words such as 'however', 'moreover' and 'thus'. The purpose of these words is to show the logical relations between the different sentences in an academic argument. So, if we use 'thus', we mean 'so', and we expect the sentence following 'thus' to be some kind of result, consequence or conclusion. Academic discourse is expected to be highly logical and organised, so sometimes using these connectors can be a helpful way of signalling to the reader how the different sentences in the text are linked to each other.

Here are three different questions I'd like you to respond to now:

1. How much 'I' is used in Text B, compared to Text A? Why is is this the case? Is it okay to use 'I' in academic writing?

2. In Text B, a point of view is being put forward. But how STRONGLY is this being done? Which words tell you that? Why do you think these words, rather than much stronger words, are being used?

3. We have said that 'Thus' has the meaning of 'So' in academic writing. Can you suggest some more connecting words that have the meanings of:

So

But

Also?

Obviously, the words SO, BUT and ALSO are not particularly formal, so can you come up with some more formal academic equivalents for these?

Don't feel that you have to answer all three questions - if you only have time to post about 1, that is fine! Working together, we'll collectively answer all of them!

Have a good day,
Gillian

Text A&B-Comparison

Posted by Qaisra Nazeer Dhillon at Dec 08, 2011 01:58 PM
Hello Gillian,

Thank you for a positive feedback on my points.

1. The pronoun 'I' is used in Text A at the end of it. Some people do use it in order to emphasize on their view points and conclusions. It is hard to say if this is out-rightly right or wrong but certainly in this case it seems inappropriate and unprofessional.

3. The other connecting words that can be used are:

However
Therefore
As well
Although

 And the list goes on......!

Qaisra


Text A&B-Comparison

Posted by Gillian Lazar at Dec 09, 2011 12:52 PM
Dear Qaisra,

Thanks for this. You have made some good points.

You are right that the pronoun 'I' is used in the first text, rather than the second. This is because it is generally more personal and subjective. I raise this issue because the question of whether you 'are allowed' to use 'I' in academic writing is often posed by students.

This is what I normally say. In academic writing, we are generally trying to base our point of view on evidence, as we have already mentioned. We need to substantiate our claims. Academic writing, on the whole, therefore tries to be more objective and distanced, rather highly personal. However, there are definitely certain types of assignments where it would sound very odd not to use 'I', e.g. reflective assignments which are based on analysis of your own experience, or some kinds of action research. (In fact, there are some researchers and academics who argue that academic writing can never be truly 'objective' and therefore 'I' is part of the research process). So generally I would say the following:

1. Consider what kind of assignment you are doing, and how much 'I' would be appropriate.

2. Avoid over-using 'I' in any assignment, so that your work does sound more 'objective' and considered. One linguistic trick for doing this is to make use of the passive voice. Instead of saying, for example:

I will analyse the data collected from the classroom.

You could say:

The data from the classroom will be analysed. (We know it is by you, but you can avoid saying it.)

Ian and Ruth, perhaps you could like to mention if you have any further thoughts on this sometimes (slightly vexed) question?

You give us a very nice list, Qaisra, of connecting words. If we were grouping them, I would do so in this way:

SO: Therefore

BUT: However, Although

ALSO: As well

Would anyone else like to add to this list?

Also, do let me know any more thoughts you have on using 'I' in your assignments.

Cheers from sunny (!) London,

Gillian

Text A&B-Comparison

Posted by Pauline Sumner at Dec 12, 2011 11:37 PM
Hi Gillian,
Thanks for this really interesting and useful discussion. I feel that there is sometimes a danger, particularly when writing up action research, that the student's own research can be difficult to unpick from the general teaching practice that is already going on in the school or research from other sources. I feel that the use of 'I' can then be very effective as a lead in to a change of direction in the narrative to signify that the author is reporting on their own research. Once the change of direction has been emphasised/pointed out, the use of 'I' can then usefully be replaced by the passive voice as you suggest. This really helps with clarity of reporting on a student's own research.
All the best
Pauline

Text A&B-Comparison

Posted by Gillian Lazar at Dec 13, 2011 12:23 PM
HI Pauline,

Thank you for mentioning the use of 'I' to signify a change of direction in the research. It is not something I had considered before, but it is very helpful to think about this. As you say, once this change of direction has been made, the passive voice could then be used to avoid over-using 'I'.

Best
Gillian

Passive voice

Posted by rgreen2 at Dec 15, 2011 05:21 PM
I certainly prefer the use of the passive voice when I'm reading your work as it places the emphasis on what has been done in your study rather than on 'you'.
However I know it can seem unwieldy and wordy at times and so I agree with Gillian's comment,
 to try and avoid the use of 'I' as much as possible.
However it's fine to use the first person in reflective journals.
Regards,
Ruth

Writing academically: Key features of academic writing and referencing appropriately

Posted by Marianka Pencheva at Dec 08, 2011 05:17 PM
It is obvious that text B is more academic than text A because it uses names of researchers, year of the reserch and it is referenced properly and in suitable format. The quatations from the two researhers have their names and the year of the research quoted.
The author of Text B uses the Harvard System of referencing that we need to use in our work.
Text A uses some informal words susch as "stuff (issues, subject of conversation), chatting (speaking, discussing) In text A there are expressions such as it’s, don’t - short forms are used as well.
In text A the grammer is not correct, tyhe syntax of the sentenve is not corrcet and it doesn't follow the rules of English Grammar as well as English language has a rigid order.
In text A the rules for English Grammar are not followed - in present tense after 3rd person singular use use ending "s", and after 3rd person plural we don't use "s" at the end. In text A we can see "pupils not speaking English makes problems" as an example of not following of this Grammar rule.
The expressions and language in text B is clear, it follows the logical pattern of the thought of the aurthor.

Writing academically: Key features of academic writing and referencing appropriately

Posted by Gillian Lazar at Dec 09, 2011 01:01 PM
HI Marehena,

Thank you for making some excellent points here. The ones I would particularly pick up on are the following:

1. You are right that the the second text used the Harvard system of referencing, sometimes known as author-date. I'm sure you can all see the information that goes in your actual assignment (author-date) versus the information that goes in the bibliography. Please do all take some time to 'get your head' around this. It is very important that you do it correctly in your assignments. Once you have understood the basic principles, it is not difficult, just a bit fiddly. Appropriate referencing makes your work look much more scholarly. It also means that you are not plagiarising other people's ideas at any point.

2. Marehena, you are absolutely right that Text A does not follow the rules of standard British grammar. In your academic writing, you are expected to do so. (We could have an interesting debate about this, given the subject of the texts above!) You are also right that contracted form ('don't' for 'do not', 'it's' for 'it is') should also be avoided so as to maintain a more formal register.

Please all feel free to raise any questions that you have about referencing appropriately. I'll be with you until next Friday, so we have a week to discuss this area, although I won't be logging in on the weekend.

Gillian

Writing academically: Key features of academic writing and referencing appropriately

Posted by Emily Sharon Karambu at Dec 11, 2011 07:04 PM

Hi Marina,
I totally agree with you Marina. Text A is very informal and unprofessionally written. Text B is top quality academic writing. Use of Standard English, key vocabulary and references.
 Regards Emily

Writing academically: Key features of academic writing and referencing appropriately

Posted by Gillian Lazar at Dec 12, 2011 05:32 PM
Dear Marianka and Marehena

Just to say that I do apologise for mis-addressing my responses to your messages. For some reason, when I respond to Marianka's message it says that it was posted by Marehena! I am so sorry - there seems to be some IT gremlin at work. Perhaps Tarek can explain this? Anyway, sorry if this has caused some confusion.

Best wishes
Gillian

Referencing

Posted by Mahendra Soopaul at Dec 11, 2011 09:21 AM
Hi Gillian,
My apology for not having added my comments earlier due my busy schedule at work. Reading through the texts, I have noticed that as per my submitted plan, my research is in a similar field of study. As evidence, I have planned to include anecdotes from my past experience and to use other reports(national, institutional, etc.), past researches and quotes from books to back my work. Can I also refer to personal comments from people in my institution who are decision makers in this area (e.g. Head of the academy or Director)? If positive, what is the best way to reference them?

Mahendra

Referencing

Posted by Gillian Lazar at Dec 12, 2011 05:40 PM
Dear Mahendra,

I understand about busy schedules, so please don't apologise.

It sounds as if you are planning to use a very good range of sources as evidence to back up your claims. Please ensure, though, that you don't rely too much on personal anecdotes - you should also include as much evidence from scholarly material as possible. You may certainly use comments from decision makers, but it is best to anonymise these so that names are not given.

Within your text, you could do it in this sort of way:

The Director of the Institution made the comment at a staff meeting (22/4/2011) that.......... (please see minutes in Appendix 12).
If you have the actual minutes of meeting and you could include those in an appendix that would be good.

If it is emails, etc you could simply say 'In a personal email, the SENCO said that .............................'

I am not sure if your lecturers want all of this to feature in the actual bibliography at the end of the work. Ruth and Ian, could you please clarify this for us?

Thanks
Gillian

Referencing

Posted by Pauline Sumner at Dec 12, 2011 11:49 PM
Hi Mahendra,
It would seem to me from what you are saying that the personal comments from the decision makers in your institution are your findings that you have gathered from your primary research and therefore they do not need formal referencing as such, but should be identified by their role with no mention of actual names to retain their anonymity, as stated by Gillian.
I hope your work is going well?
Regards
Pauline

Referencing

Posted by rgreen2 at Dec 15, 2011 04:47 PM
Hi Mahendra, I completely agree with Pauline and Gillian on this one.
Some really good discussion with such useful advice from Gillian and so hopefully we can look forward to some very carefully phrased and referenced modules.
Regards,
Ruth


Writing academically.

Posted by Emily Sharon Karambu at Dec 11, 2011 06:58 PM
Hi Gillian,
There are evident differences between text A and Text has some ambiguous statements like; ‘Pupils get really lacking in confidence and feel really horrible about themselves.' As a reader I am not sure what that clearly means. Also the second sentence in text A has words like 'informal stuff’. What is 'informal stuff’? The connectives SO and Then are used at the same time to link ideas or give an explanation but I think the write of text A should have used only one of them. I think the writer is not clear or able to express what they are writing about concisely.
• Main issue is not clear.
• Lack of related vocabulary.
• Ideas not well sequenced.
• Might have been an informal way to express an opinion, hence the use of I .
• No reference used to support the written information.


Text B
• The issue is very clear.
• Content is well written using correct Standard English.
• Well written using linking connectives thus building up the ideas till the end of the paragraph.
• Appropriate vocabulary.
• Use of third person-non chronological formal report.
• Quotes
• References.
I think these are some of the key features of academic writing.
Emily- MA Leadership

Writing academically.

Posted by Gillian Lazar at Dec 12, 2011 05:48 PM
Hi Emily,

Thanks very much - you have given us an excellent summary of some of the key differences between the texts, and thus key features of academic style (as seen in Text B). Well done!

There is one other feature of academic style that could be added to this. The language in Text B tends to be quite 'cautious' or 'tentative'. We find the use of words such as:

often
might (be disadvantaged)
can (generate some difficulties)
might (label)

These are all words used to hedge a claim, or to avoid overstating it by generalising too much. We often find words such as these in academic discourse as writers use them to avoid making claims or putting forward opinions that cannot be fully substantiated 100% of the time.

Can you and your colleagues spot any other words such as these in Text B? Why is it a good idea to incorporate this kind of language into your work?

Best wishes
Gillian

Text A and B

Posted by Angela BUckley at Dec 11, 2011 11:46 PM
Text A, reminds me of the first draft of a year 10 GCSE project, the use of connective words at the beginning of a sentence, not be able to get away from the use of I and the style of writing be a contradicting the words written
Text B, even the first sentence of text B draws you in, a opening statement/question intriguing the reader enough to want to find out the answer, the good use of references to support what has been written and the use of formal language.
As to the use of the word I, the use of I should be limited and only needed when giving your own opinion but still should be supported by addition evidence.

Text A and B

Posted by Gillian Lazar at Dec 12, 2011 05:53 PM
Hi Angela,

The points you have made are excellent. I particularly like your point about Text B drawing the reader in and intriguing them! There is sometimes the perception that academic writing is rather dull. But, actually, as well as adhering to all the conventions of academic writing (logical argument, referencing, etc) we should also try to spark the interest of the reader! So I would urge you all to try to write in a way that will engage your readers. Creating a strong opening sentence at the beginning of a paragraph (what some people call a topic sentence) is almost like giving us a title for the rest of the paragraph. If this sentence, like all good titles, contains an interesting idea, then the reader will want to read the rest of the paragraph to see how it develops.

Cheers,
Gillian

Referencing

Posted by Mahendra Soopaul at Dec 13, 2011 12:50 AM
Dear Gillian and Pauline,
Many thanks for your comments and clarifications regarding referencing quotes from the management or other people in my institution. This will be very useful and I have already identified some which I will be using. I am still at the stage of gathering relevant resources and I feel that I am on the right track, especially with my needs analysis. I am trying to use references from a variety of sources and trying to limit those from my own experiences, as suggested by you.

Thanks & regards,
Mahendra

Referencing

Posted by Gillian Lazar at Dec 13, 2011 12:25 PM
Dear Mahendra,

That sounds good! The trick is to ensure that you have as many different kinds of sources as possible to back up your point of view, as this will make your argument stronger.

Gillian

HOTSEAT CLOSED

Posted by Tarek Zoubir at Dec 15, 2011 05:28 PM
This hotseat has closed. We hope this and past hotseats have been beneficial.

The next hotseat is on the subject of Technology and Learning between 12/01/2012 - 20/01/2012 and facilitated by Derek Wenmoth.

     

HOTSEAT CLOSED

Posted by Gillian Lazar at Dec 15, 2011 06:24 PM
Dear everyone,

Tarek, thanks for organising the technical side of this thread to well for all of us. Ruth and Pauline, thank you for clarifying some important points for us.

Just to say to all of you that I have really enjoyed our discussion - thank you for all your excellent contributions. Although the hotseat is now closed, do remember that I am still available to answer any of your queries in the future. If you have something you would like to discuss, you are very welcome to email me at G.Lazar@mdx.ac.uk. I can't promise to respond instantly, but promise to get back to you within five working days.

Good luck with your academjic assignments, and hope you also have a rest over the holidays!

Best wishes
Gillian